Produced By Utility Exchange

Frequently-Asked Questions about Rocky Mountain Utility Exchange

Who typically attends the Exchange?

The Exchange attracts about 150 utility and government staff serving Colorado and neighboring states who are responsible for developing and implementing customer programs related to energy/water efficiency, renewable energy, demand response and key account customer management. All sessions are also open to trade allies who provide related products and services. 

How does the Exchange plan the agenda and choose presenters? 

Planning Committee members meet in-person immediately after the event and online throughout the year to plan the agenda and recruit presenters. If you have a story to share, preferably about a utility or government-sponsored program, research project or field application, consider submitting it for the Call for Presenters usually conducted in February-March time-frame. An invitation is sent each year to the Exchange’s email list. To join the Exchange’s email list, complete the “become a member” form in the lower right of the home page of the website.

How do I get BPI CEUs?  (CEUs approved)

Building Performance Institute recognition has been requested to award Continuing Education Units for many of the sessions this year.  Once approved, BPI will provide a flyer listing the credits that you may download to track.   RMUEE will not be reporting your credits, it is a self-verification process.  Follow these instructions to receive credit.

  • Take your agenda to each session
  • Have co-chair or presenter initial to verify your attendance
  • Save your agenda and scan it for uploading
  • Follow flyer instructions to submit to BPI for credit.
  • DOWNLOAD the instructions

How does Aspen Meadows compare to a traditional conference hotel?

The venue is just 1 mile from city center and includes the meeting space and 98 guest suites from 500-1200 square feet, each with a private patio or balcony. All meals are served in the Meadows restaurant with outdoor patio seating (weather permitting).  The full service health club includes an outdoor heated saline lap pool, hot tub and steam rooms that is complimentary for guests as well as spa services for an additional fee.

What does my registration fee include? 

Your registration fee includes:

  • 3 Breakfast Buffets (Wednesday, Thursday and Friday)
  • 2 Lunch Buffets (Wednesday and Thursday)
  • 2 Hosted Receptions with full bar and no drink ticket limits (Wednesday and Thursday)
  • 4 Refreshment Breaks (Wednesday and Thursday)

Our tiered registration fee charges staff from utility and government agencies a reduced price to encourage their participation. All others wishing to be full event participants must pay the higher price to help cover administrative overhead expenses. All presenters are expected to pay the registration fee as well. 

Is there a discount for multiple attendees from the same organization?

Yes, sponsorships offer the opportunity for “bulk rate” discounts for bringing multiple attendees from the same organization bundled with added benefits such as special recognition. Please see the sponsor page on the website.

How do I request a W-9 or other special forms for my accounting department?

You can download a W-9 for UtilityExchange.org.  CLICK HERE.  If you need special grant or vendor forms completed, please send them to tadolf@utilityexchange.org.

Are my guests welcome to attend the event?

Guests of registered Exchange attendees who are sharing your accommodations and are not attending the Forum itself are welcome to participate in all the Exchange meal and hospitality functions for no additional charge. Guests who share your accommodations and attend the sessions as well as the meal and hospitality functions will be expected to purchase a full conference registration. Children are welcome to attend the Wednesday evening reception which includes a presentation by the local Conversation Center with live animals on display.

How do I reserve my hotel accommodations? - Aspen Meadows is sold out

Hotel accommodations at Aspen Meadows Resort adjacent to the meeting space must be reserved separately and are not included in your attendee registration. Aspen Meadows is sold out for 2017.

What if Aspen Meadows is sold out?

Hotel accommodations at Aspen Meadows Resort will likely sell out.  We will post overflow lodging information on the Attend page, although they are all subject to availability, the rates are preferential.  Book your room early for best rates.

What’s the best way to get to Aspen by air?

Aspen airport is just 3 miles from the conference location and Aspen Meadows provides free shuttle service.  Just let them know what time your flight is arriving. You may be tempted to fly into Denver and drive the 220 miles to Aspen but note that you will have at least a 4-hour drive which can be treacherous at night or if you are unaccustomed to mountain driving.  If you choose to drive, use caution following your GPS system directions which often point to a particularly difficult but extraordinarily beautiful shortcut over Independence Pass.  This route is not completely paved and is often a single lane with significant cliff and drop-off challenges.  We STRONGLY suggest that anyone driving after dark should use the I-70 approach,  As an alternative, some fly into Vail airport (34 miles away) or Grand Junction Airport (94 miles away), and have an easy highway drive.

What is the proper attire?

The Exchange attire is business casual. Please leave your suit, dress shirt and tie at home. Casual slacks, skirts, polo shirts, tops and sweaters are all acceptable. Some attendees opt for wearing jeans. Please, no shorts, t-shirts, or “flip flops”. The meeting room can vary in temperature, and if the weather is nice, meals may be held outside on the patio, along with some of the evening networking events, so dress in layers or plan to bring a sweater or jacket.

What is the cancellation policy?

Full refunds are given for cancellations received before September 18. You may designate a replacement at no additional charge if you cancel after this date.  

Will there be Wi-Fi and electrical outlets in the conference and hotel rooms?

The Center has Wi-Fi in the meeting room and throughout most of the property for no additional fee. A limited number of tables with electrical outlets are available inside and outside the meeting room.

Will there be any free time during the Exchange?

The Exchange agenda is full, but many attendees find time before and after the Exchange to enjoy the recreation facilities at Aspen Meadows and nearby. We have extended the refreshment breaks during the meeting this year to give people more time to network and stretch.

Can I get a Scholarship to attend the Rocky Mountain Utility Exchange?

The Advisory Committee of the Rocky Mountain Utility Efficiency Exchange may award a limited number of full or partial scholarships to the event to individuals who are active in the energy industry but might not otherwise be able to participate due to financial constraints.  Scholarships offset all or part of the event registration fee.  Scholarship recipients are responsible for their own travel and sleeping accommodations.  Download and complete the application (click here).  Submit your completed application to Tiger Adolf (tadolf@utilityexchange.org) by September 1 to be considered.  

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